The Ultimate AWS re:Invent Grant Guide
Table of Contents
Introduction
What is re:Invent and how can I get the grant?
How to get an offer for the Grant Program?
What is All Builders Welcome (ABW)?
Building up to the Event - Things to Know Before You Go!
So You've Been Accepted as a Grant Attendee...
Certification at AWS re:Invent
Visa Requirements for Entry to the US
Confirming Flights and Hotel Reservations
Apps and Social Media (You can’t escape them!)
Packing Smart for AWS re:Invent
At re:Invent
Getting Around
Badge Pickup
ABW Grant Schedule of Events
The ABW Grant Lounge and Order of Events
Food
The Expo
SWAG
Extra-Curricular Activities
The Grand Canyon
Tips and Tricks for the Packed Week
Timeline of Events
Checklists
Pre-Travel Checklist
Arrival Checklist
Conclusion
1. Introduction
To kick things off, let me share a little secret: AWS re:Invent is not just an event; it’s a whirlwind of innovation, learning, and networking. If you’re gearing up for your first in-person experience, brace yourself - it’s a thrilling experience, but without preparation, you’re doomed…sort of.
That’s where I step in. As a 2023 Grant Program attendee, I’ve navigated the ins and outs of this extraordinary event and I’ve put together this playbook to make your experience a smooth one.
In this blog, we’ll journey together through a crafted guide, tailored for first-timers at the AWS re:Invent Grant Program. Think of it as your personal roadmap, covering everything from the essentials like food and clothing to the nitty-gritty of booking flights, managing your schedule, and yes the much-anticipated SWAG!
I’ll sprinkle in my personal tips and tricks, offer advice on how to make the most of networking opportunities, and even provide a peek into some side-quests you can do at Vegas. Plus, I've included a handy checklist at the end – your go-to resource for ensuring you've got everything covered, from pre-event preparation to post-event reflections.
So, whether you're a Grant Program attendee or just curious about what makes AWS re:Invent a standout experience, this guide is your ticket to navigating the event like a pro. Let's dive in!
2. What is re:Invent and how can I get the Grant?
AWS re:Invent is a learning conference hosted by Amazon Web Services for the global cloud computing community. The event features keynote announcements, training and certification opportunities, access to more than 2400+ technical sessions, a partner expo, and after-hours events; it's a hub of innovation, learning, and community. Imagine thousands of tech enthusiasts, from developers to executives, converging to explore the latest in cloud technology, AI, machine learning, and much more.
The week will also be packed with breakout sessions, hands-on workshops, and endless networking opportunities. So much that you will DEFINITELY miss sessions.
All in all, it is an unforgettable experience.
Applying for the Grant Program
Applying for the AWS re:Invent Grant Program is an exciting opportunity, but it also requires thoughtful preparation and a strategic approach. Your application should effectively showcase your achievements, career plans, and how attending re:Invent aligns with your professional goals.
Here's a guide to crafting a compelling application:
1. Understanding the Grant Program:
First, familiarize yourself with the specifics of the Grant Program. Know what it offers, who it’s targeted towards, and the criteria for selection.
2. Highlighting Your Achievements:
Detail your achievements, particularly those related to technology. This could include projects you've led, challenges you've overcome, or innovations you've contributed to.
Emphasize any experience with AWS products or services. If you’ve utilized AWS in your projects or at your workplace, explain how it has impacted your work or the outcomes.
3. Articulating Career Plans and Goals:
Clearly state your technology-related career plans and professional goals. Be specific about how these align with AWS and cloud computing.
Discuss how attending re:Invent fits into your career trajectory. What specific skills or knowledge are you hoping to gain?
4. Personal and Professional Growth:
Reflect on your personal journey and professional growth. Share experiences that have shaped your career path and your perspective on technology.
Mention any professional accomplishments that you hold dear and explain why they are significant to you.
5. Demonstrating Enthusiasm and Commitment:
Convey your enthusiasm for learning and staying updated with the latest technology trends.
Show your commitment to applying the knowledge gained from re:Invent in your professional life.
6. Writing Tips:
Be concise yet comprehensive. Avoid unnecessary details but ensure you provide enough context to make your points clear.
Use a confident and positive tone. It’s important to show that you’re excited about the opportunity and confident in your ability to benefit from it.
7. Review and Refine:
Before submitting, review your application for clarity and coherence. Make sure it’s free of errors and well-structured.
It can be helpful to get feedback from peers or mentors who can provide insights or suggest improvements.
3. What is All Builders Welcome (ABW)?
You’ll hear this term a lot (the abbreviated version), so you’ll find yourself wondering what it is. This isn't just a catchy slogan; it's actually a foundational principle that shapes what the event is all about.
All Builders Welcome is the belief that innovation and progress in technology require diverse perspectives. It's an acknowledgment that builders from all backgrounds – irrespective of their ethnicity, gender, experience level, or field of expertise – bring unique insights and ideas to the table.
The "All Builders Welcome" initiative at AWS re:Invent, particularly through the lens of the Grant Program, is a testament to the power of diversity in shaping the future of technology. It's a reminder that every voice matters and that the tech world is at its best when it's inclusive and collaborative. As a Grant Program attendee, your presence and participation at re:Invent is vital to this ongoing narrative of innovation and inclusivity.
4. Building up to the Event - Things to Know Before You Go!
Congratulations on being accepted as a Grant attendee for AWS re:Invent! This chapter is your pre-event checklist, ensuring you're fully prepared to make the most of this incredible opportunity.
So You've Been Accepted as a Grant Attendee...
Your journey to AWS re:Invent as a Grant attendee begins now. With this unique opportunity comes the need for careful preparation. Let's start by focusing on some key pre-event steps:
Catalog: Start by visiting the re:Invent portal and navigate to the Catalog tab on the Navbar. Here, you'll find the comprehensive list of all the sessions, workshops, chalk talks, and other events scheduled for re:Invent.
Filter and Search: As you can see in the image below, you can filter the sessions based on your interests, experience level, and professional goals. You can filter by topics, type of sessions (e.g., lecture, workshop), 1. level of expertise, and more. This makes it easier to find sessions that are most relevant to you.
Session Formats:
Workshops and Chalk Talks: These are typically more interactive and hands-on, offering a deeper dive into specific topics.
Lectures and Keynotes: These are more informational, providing insights into new services, technologies, and best practices.
Reserving Sessions
Once you've identified the sessions you're interested in, it's time to start reserving your spots. Remember, popular sessions fill up quickly, so act fast.
Go to the session details in the Catalog and click on the ‘Reserve’ button. This adds the session to your schedule.
Be mindful of the time and location of each session to ensure you can realistically attend without rushing from one end of the venue to another.
You can see in the image below, that your reserved and favorited sessions appear on your Calendar. You will see +n appear next to sessions showing you the clashes.
Building a Balanced Schedule
Try to strike a balance between sessions that are directly related to your current skills and those that might challenge you or expose you to new areas.
Leave some free time in your schedule for networking, exploring the expo hall, and unplanned opportunities that may arise.
Be Flexible:
While it's great to have a plan, be open to changing your schedule on the fly. You might hear about a must-attend session from fellow attendees or find that some sessions don't meet your expectations.
Also, you might even miss a ‘reserved’ session simply because you couldn’t make it on time and your space was taken by another attendee.
Use the AWS Events App:
In addition to the re:Invent portal, use the AWS Events app to manage your schedule on the go. The app can be a handy tool for last-minute changes and staying updated with any session adjustments.
Remember, the goal is to make the most out of re:Invent without overwhelming yourself. A well-thought-out schedule that aligns with your goals and interests will ensure a more enjoyable and productive experience at the event.
Certification at AWS re:Invent
Gaining an AWS certification before attending re:Invent can be a major highlight of your experience, especially as a Grant Program attendee. It not only validates your cloud skills but also opens up additional opportunities during the event. Here's how to navigate it:
Understanding the Value of Certification:
AWS certifications are highly respected in the tech industry. They demonstrate your expertise and commitment to professional growth in the cloud computing field.
As a Grant attendee, you have a unique opportunity to leverage these certifications to enhance your learning and networking opportunities at re:Invent.
Utilizing Your 100% Off Voucher:
As part of the Grant Program, you should have received a 100% off voucher for AWS certification from XVoucher. This is a fantastic opportunity to get certified at no cost.
Choose a certification that aligns with your current skills and career goals. The AWS Certified Cloud Practitioner is a great starting point if you’re new to AWS, as it covers fundamental cloud concepts.
Preparing for the Exam:
Begin your preparation well in advance. Make use of AWS training resources, study guides, and practice exams.
Engage with the Grant Program community on the Slack channel for tips, study groups, and moral support.
Scheduling Your Exam:
Plan to schedule your exam early; at least a couple of weeks before the event. This way, if you pass, you can enjoy additional perks throughout re:Invent.
Check the AWS re:Invent portal or contact the event organizers for details on how to schedule your exam.
Certification Lounge Access:
Upon passing your certification, you’ll gain access to the VIP Certification Lounge. This exclusive space is a great spot for networking with other certified professionals, relaxing between sessions, and enjoying some special treats.
Additional SWAG for Certified Attendees:
AWS often rewards certified attendees with exclusive SWAG. Make sure to claim yours, as it’s not only a fun souvenir but also a badge of honor for your achievement.
Leverage Your Certification for Networking:
Having an AWS certification can be a great conversation starter. Use it to connect with fellow attendees, explore job opportunities, or discuss technical challenges and solutions.
Post-Certification Opportunities:
Even after re:Invent, your certification opens doors. It enhances your resume, gives you credibility in your field, and connects you to a global community of AWS professionals.
Securing an AWS certification at re:Invent is more than just an academic accomplishment; it’s a stepping stone to new opportunities and a way to enhance your experience at the event. Make sure to take full advantage of this aspect of your Grant Program benefits.
Visa Requirements for Entry to the US
When preparing for AWS re:Invent, it's important to address visa requirements for entry into the United States. The process is simplified for Grant Program attendees with support from the Grant Support team. Ensuring you have the correct documentation for entry into the United States is essential for a smooth travel experience. Here's what you need to know:
Visa Invitation Letter:
As part of the Grant Program, you'll receive a Visa Invitation Letter from the Grant Support team.
The letter typically includes essential information like the embassy it's intended for, the event's address (The Venetian, 3355 Las Vegas Blvd. South, Las Vegas, NV 89109), and other relevant details.
Country-Specific Visa Information:
For UK Attendees: If you're traveling from the UK, you'll generally need to apply for an ESTA (Electronic System for Travel Authorization) under the Visa Waiver Program. This is a simpler process compared to a traditional visa application.
For Other Countries: The visa requirements vary depending on your country of origin. You may need to apply for a B-1 (Business Visitor) visa or another appropriate type. Consult the U.S. Embassy or Consulate website in your country for specific guidance.
Visa Approval and Preparation:
Once your visa is approved, make sure to check its validity and understand the terms of your entry (like duration of stay allowed).
Keep copies of your visa and related travel documents accessible during your journey.
Confirming Flights and Hotel Reservations
It’s important to finalise your travel and accommodation arrangements early in the preparation for Re:Invent:
Choosing Your Flight with BCD Travel:
BCD Travel, the official travel partner for the AWS re:Invent Grant Program, will provide you with multiple flight options. These options will include details like the airline, flight number, booking reference, departure and arrival times, and destinations.
Review these options carefully and select the one that best fits your schedule and aligns with your hotel booking times.
Here’s a picture of what that might look like
Confirming Your Flight Reservation:
Once you've made your selection, double-check your flight reservations. You can do this via your itinerary provided by BCD Travel and also by contacting the airline directly.
For any issues with flights while traveling or onsite, you can contact BCD Travel at +1 (833) 598-4764, option 4. This is a toll-free number, available for assistance.
Hotel Booking Confirmation:
You should receive an email directly from Treasure Island (or your designated hotel) confirming your accommodation reservation.
Ensure that the dates on your hotel reservation align with your flight dates. Any discrepancies or changes needed should be reported as soon as possible.
Additional Travel Queries:
If you have further questions regarding travel arrangements, the ABW Grant FAQs section is a valuable resource. It can provide additional guidance and answer common queries.
Apps and Social Media (You can’t escape them!)
Stay Connected with Apps
The AWS Events App: A must-have for any re:Invent attendee. Once the event launches on the app, log in to access your personalised agenda, navigate the campus with the wayfinding map, and stay updated with notifications about various activities happening throughout the week. It's available for download in both the App Store and Google Play.
The Slack App: This is where the re:Invent community comes alive. Also available in the App Store and Google Play, the Slack app will be your lifeline onsite. The ABW Grant chat is the primary channel for onsite communication. It's a fantastic space to network with other grant participants, ask questions, interact with your mentor, and make plans. Plus, after the event, you'll be added to the grant alumni channel, extending your network and opportunities beyond re:Invent.
Join Your Mentor Group Virtual Meetup
Before setting foot in Las Vegas, take the opportunity to connect with your mentor group virtually. This pre-event meetup is an excellent way to familiarise yourself with fellow attendees and mentors, ensuring you're not just prepared but also excited for the event.
These meetups can be a source of invaluable tips, insights, and personal connections that can significantly enhance your re:Invent experience.
Uber App
You’ll receive a $75 Uber e-gift card to cover the costs of getting to and from the airport in Las Vegas - via email
Use the voucher by going to Account → Wallet → Add Funds → Gift Card
If you are traveling internationally, connect to the airport Wi-Fi when you arrive to reserve a car on the app
Try to find someone who is arriving around the same time as you so you can split the Uber fare
Packing Smart for AWS re:Invent
Packing for AWS re:Invent is an exciting part of your pre-event preparation. It's about striking the right balance between being practical and ready for various scenarios you'll encounter.
Essentials for any tech conference
Tech Gear: Your laptop, smartphone, and chargers are non-negotiable. Also, bring a portable power bank for those long days. And don't forget any specific tech accessories you rely on, like a wireless mouse or noise-cancelling headphones. For me, it’s my AirPods Pro - noise cancelling and easy to carry
Note-taking: For this, I’d recommend digital note-taking, so you only need to carry your laptop/iPad and no additional paper
Clothing and Comfort
Comfortable Clothes: Opt for a casual attire that you’re comfortable in. Go for layers instead of wearing a coat. It’s really warm inside the conference venues (over 60k attendees), and only slightly cool in the evening outdoors.
Footwear: Comfortable shoes are a must. You'll be doing a lot of walking, so prioritise comfort over style.
Luggage: You will be able to take a 23kg/50lb check-in, a carry-on, and a personal item. You won’t need all these bags on the way there, but you may definitely need them on the way back. So I’d recommend you pack light, and take a carry-on, even if you don’t need it - otherwise, you’ll find yourself scrambling for luggage space, and carrying another backpack as your carry-on
Travel Essentials
Travel Documents: Keep your ID, passport, visa, flight, and hotel information easily accessible. Print out copies to be safe.
Health and safety:
Necessary medication
Hand Sanitiser (you’ll be shaking a lot of hands!)
Reusable water bottle
Chapstick: If you’re anything like me, you will talk a lot with lots of different people, so using a chapstick or lip balm is part of the survival routine.
Networking and Socialising
Leisure clothing: You may want to explore Vegas in your downtime, or attend social gatherings. So pack an outfit or two for these occasions.
QR code: A great way to exchange contact information like your LinkedIn is to have your LinkedIn QR code ready (you can do this in the app, in the search bar 👇🏽)
5. At re:Invent
Getting around
Once you arrive at AWS re:Invent, navigating the event efficiently is key to maximizing your experience. re:Invent is known for how big it is and a vast array of sessions and activities spread across multiple venues in Las Vegas.
Understanding the Venue Layout:
Familiarize Yourself Early: Take some time to understand the layout of re:Invent. The event is hosted across several venues, including major hotels and conference centers. A quick study of the map in the AWS Events app or on the re:Invent website can give you a good sense of the layout.
Wayfinding with the AWS Events App: The app is not just for schedules; it's also your digital guide to navigate the event. Use its wayfinding feature to find the quickest routes to different sessions, amenities, and key locations.
Utilising Shuttle Services
Shuttle Routes: AWS re:Invent typically offers shuttle services between various venues.
These shuttles are a convenient and free way to move around, especially when you have sessions in different locations.
The shuttle route is: Venetian | Caesar's Forum | Wynn | Encore | MGM Grand | Mandalay Bay
Campus shuttles do not stop at Treasure Island. You can walk to neighboring Venetian to catch the shuttle.
Shuttle Schedules: Check the shuttle schedules in the AWS Events app or at the shuttle stops. Knowing the timings can help you plan your movements between sessions and activities.
In Case of Confusion
Ask for Help: Don't hesitate to ask re:Invent staff or volunteers if you're unsure where to go. They're there to help and can provide directions or advice on the best way to get to your next destination. Look for re:Invent staff in yellow T-shirts (they are your guides, and lovely to chat to)
Group Travel: If you’ve made connections with other attendees, consider traveling to sessions together. It’s not only more fun but also a way to ensure you don’t get lost.
ABW Grant hotel information
Treasure Island | 3300 Las Vegas Blvd South, Las Vegas, NV 89101 | +1 (702) 894-7111
You will not need to provide a credit card upon check-in at the hotel
If you arrive before check-in time (3:00 PM), the front desk can check your bags so you can proceed to badge pick-up without a heavy load. This applies for check-out as well if your flight is late in the day on Friday
Badge Pickup
One of the first things you'll do upon arriving at AWS re:Invent is pick up your event badge. This badge is your key to accessing sessions, venues, and activities throughout the event. Here’s everything you need to know about where and when to get your badge:
Badge Pickup Locations
You have multiple options for picking up your badge, making it convenient depending on where you are. The main locations are:
The Venetian
Mandalay Bay
MGM
Additionally, for those just landing in Las Vegas, you can pick up your badge directly at the Harry Reid International Airport, both in Terminal 1 and Terminal 3.
Badge Pickup Times
At Harry Reid International Airport:
Sunday and Monday: Badge pickup is available from early morning until midnight, specifically 6:00 AM to 11:59 PM. This is especially convenient if you’re arriving over the weekend or early Monday.
At The Venetian, Mandalay Bay, and MGM:
Sunday: Badge pickup starts a bit later, from 10:00 AM, and goes until 8:00 PM.
Monday to Thursday: You can pick up your badge from as early as 6:30 AM, with the counters staying open until 8:00 PM or 9:00 PM on Monday.
Tips for Badge Pickup
Avoid Peak Times: If possible, try to avoid peak times to minimize waiting. Early mornings or mid-afternoons can be less crowded.
Have Your ID Ready: Ensure you have a valid ID with you for badge pickup. This is crucial for verifying your registration.
Check Your Badge Details: Once you receive your badge, quickly check that all details are correct, including your name and any sessions or special access you’ve registered for.
Keep Your Badge Safe: Your badge is essential for the duration of the event. Keep it safe and always with you during re:Invent.
ABW Grant Schedule of Events
As a Grant Program attendee at AWS re:Invent, you have the privilege of participating in exclusive Grant-specific events.
Kickoff Celebration:
Where: TBD
When: TBD
What to Expect: The Kickoff Celebration is the perfect way to start your re:Invent journey. It's a chance to meet fellow Grant recipients, interact in a relaxed atmosphere, and set the tone for the exciting week ahead.
Mentoring Luncheon:
Where: TBD
When: There are two opportunities to attend – TBD
What to Expect: These luncheons are an invaluable part of the Grant experience, offering a chance to connect with mentors and peers. It's an environment conducive to sharing experiences, gaining insights, and fostering meaningful connections.
Closing Reception:
Where: TBD
When: TBD
What to Expect: The Closing Reception is an opportunity to reflect on the week's experiences, celebrate the connections you've made, and look ahead to future endeavors. It’s the perfect conclusion to your re:Invent journey.
Making the Most of Grant Events:
Be Present: Try to attend these exclusive events as they are tailored specifically for Grant recipients and offer unique opportunities that are not available to all attendees.
Network Actively: These gatherings are perfect for building a network with like-minded professionals and mentors. Don't shy away from starting conversations.
The ABW Grant Lounge and Order of Events
The ABW Grant Lounge at AWS re:Invent serves as a special hub for Grant Program attendees, offering a range of exclusive benefits and activities. Located at the Venetian, it's a place to relax, network, and enjoy unique experiences tailored for Grant recipients. Here’s what you can look forward to:
ABW Grant Lounge Details:
Location: Venetian | Level 1 | Casanova 501 (Could be a new location year on year)
Lounge Hours:
Sunday: 12:00 PM – 6:00 PM.
Monday to Thursday: 8:00 AM – 6:00 PM.
What’s Inside the Lounge:
Welcome Kit Pickup (Sunday and Monday):
Start your re:Invent experience by picking up your exclusive Welcome Kit. This kit includes:
An exclusive re:Invent Backpack
A $250 Visa gift card to cover incidentals throughout the week.
A Cloud Track sticker, giving you front-of-the-line access to keynotes.
An ABW Grant pin to be worn on your badge lanyard, identifying you as a grant participant and granting access to the lounge and Grant events.
Snacks and Drinks (Sunday to Thursday):
Recharge any time during the lounge hours with complimentary snacks and drinks – a perfect little break from the busy event schedule.
Exclusive Content (Monday to Thursday):
The lounge will feature exclusive content, including talks, meetups, or interactive sessions just for Grant recipients.
Professional Headshots (Tuesday and Wednesday):
A professional photographer will be available for headshots – a valuable addition to your professional portfolio.
Hours: 8:00 AM – 6:00 PM, on a walk-up basis with no reservations required.
Picture Delivery: You’ll receive an individual code to download your images from the photographer's website within 2-3 days.
Making the Most of the ABW Grant Lounge:
Plan Visits: Incorporate lounge visits into your daily schedule for breaks, networking, or attending exclusive content sessions.
Networking Opportunities: Utilize this space to connect with other Grant recipients, share experiences, and make lasting connections.
Headshots: Don’t miss out on getting professional headshots done – they can be a game-changer for your professional image.
Food
One of the great aspects of AWS re:Invent is the variety and availability of food options to cater to diverse dietary needs, including halal and kosher requirements.
Diverse Dietary Accommodations
re:Invent provides halal and kosher food options. These are typically marked clearly, making it easy for you to identify and choose meals that align with your dietary requirements.
Food Availability Across Venues
All Venues Catered: One of the conveniences of re:Invent is that food is served at all event venues. This ensures that regardless of where your sessions or meetings are, you’ll have access to meals and snacks.
Meal Times: Typically, meal times are aligned with the event schedule. Lunch and coffee breaks are strategically timed to coincide with session intermissions or end times, allowing attendees to grab a bite without missing out on important events.
Tips for Meal Times
Plan Ahead: While the schedule is designed to provide ample time for meals, planning ahead can help you avoid long lines during peak meal times.
Stay Hydrated: Along with meals, staying hydrated is key. Water stations are usually available throughout the venues.
Let me just say, the food is GREAT!
The Expo
The Expo at AWS re:Invent is a highlight for many attendees. It's not just a showcase of the latest in cloud technology and services but also a hub for learning, networking, and experiencing the innovative culture of AWS and its partners.
300+ Sponsor booths
AWS All Builders Welcome Lounge
AWS Community Developer Lounge
AWS Audit Acceleration Booth
AWS DeepRacer
AWS Challenge Lounge
AWS Village
Builders’ Fair
AWS on Air
Networking Opportunities
Connect with Industry Experts: The Expo is a great place to meet professionals from various fields. Engage with exhibitors, ask questions, and gain insights from their expertise.
Exchange Ideas: Use this space to discuss current trends, challenges, and opportunities in the cloud computing landscape with peers and experts.
Exclusive SWAG and Giveaways
Collect SWAG: Many booths at the Expo offer unique SWAG – everything from t-shirts and gadgets to software trials. It's not only fun but also a way to remember the event and the technologies you encountered.
See below the SWAG I got!
Participate in Giveaways: Keep an eye out for special giveaways or contests held by exhibitors. These can range from high-tech gadgets to vouchers for services. You can win Gift cards, Lego sets, headphones, all the way to iPhones and iPads
Attend Special Sessions and Talks
Learn from Brief Talks: In addition to the main event sessions, some exhibitors host short talks or discussions at their booths. These can provide quick, deep dives into specific topics. And some of these short talks give out Raffles for mini-prizes (you can win Amazon gift cards) 👀
Stay Updated: Check the AWS Events app for schedules of any talks or special sessions happening within the Expo.
Tips for Navigating the Expo
Plan Your Visit: With so much to see, it helps to have a plan. Identify exhibitors or technologies you’re particularly interested in beforehand.
Be Open to Exploration: While it’s good to have a plan, allow some time for spontaneous exploration. You might stumble upon something unexpected and intriguing.
The Expo Hall first Opens at the Welcome event on Monday (4-7pm), and will be open 9-5pm throughout the week!
SWAG
Now this is a topic that brings an extra spark of excitement to AWS re:Invent – did you know SWAG stands for “Stuff We All Get”! 🤯
SWAG at re:Invent is not just about collecting freebies; it's a fun and integral part of the event experience.
Where to Find SWAG
Expo Hall: This is the primary hunting ground for SWAG. Most exhibitors have their own range of goodies to give away – from t-shirts and stickers to more unique items like tech gadgets - the best thing I got was an Anker Powercore 10k Powerbank
Special Events and Sessions: Keep an eye out for special SWAG at various events or sessions you attend. Sometimes, speakers or sponsors will have special items for attendees.
Types of SWAG
Branded Merchandise: T-shirts, caps, pens, notebooks – these are classic SWAG items you’ll find in abundance. They’re great souvenirs and often come in handy.
Tech Gadgets: USB drives, phone chargers, and other tech accessories are popular SWAG items. They’re not only cool but also practical.
Exclusive Items: Look out for exclusive or limited-edition SWAG. These items are often sought after and can be a nice memento from the event.
Tips for SWAG Collection
Plan Your Approach: If you’re serious about your SWAG collection, plan which booths to visit. Some of the more popular items might run out quickly.
Balance Your Time: While hunting for SWAG is exciting, balance it with attending sessions and networking. Remember, the main goal of re:Invent is learning and connecting.
Be Selective: You might not need or want everything that’s offered. Be selective about what you take to avoid unnecessary waste. Better yet, you can donate your SWAG (there are donation points - just ask one of the AWS yellow T-shirt employees)
Beyond the Fun
Networking Opportunity: Collecting SWAG can be a great conversation starter. It can lead to interesting discussions with exhibitors and fellow attendees.
Learning About Companies: The type of SWAG offered can give you insights into a company’s culture and brand identity. It’s a small window into who they are and what they value.
6. Extra-Curricular Activities
AWS re:Invent isn't just about learning and technology; it's also about community, fun, and making connections. The event is packed with a variety of activities and networking receptions that offer a chance to relax, meet new people, and enjoy the lighter side of the tech world.
Community Activities:
5K Run: Kickstart your day with energy
Bingo: A classic game with a re:Invent twist
Table Tennis and Pickleball Tournaments
Rec Center: A casual space to relax
Sunday Sports Showcase
Photo Wall
Yoga
Slide: Speaking of which, the slide is a must-try! They’ll even snap a photo for you.
Networking Receptions
These receptions are designed to help you relax, forge meaningful connections, and engage in conversations with peers and AWS Partners. It’s a blend of casual and professional networking.
re:Play – The Grand Celebration
What: The final night of AWS re:Invent 2023 culminates in the re:Play party – a spectacular celebration.
Where: Las Vegas Festival Grounds.
When: Thursday, December 1, from 7:30 PM to 12:00 AM.
Experience: Expect music, entertainment, and a chance to celebrate with new friends and contacts you’ve made throughout the week.
The Grand Canyon
Wrapping up an eventful week at AWS re:Invent, a visit to the Grand Canyon stands out as a spectacular highlight. This excursion is not just a chance to witness one of the natural wonders of the world, but also a perfect way to decompress after a week full of learning, networking, and exploration
The scenic views of the Grand Canyon are a photographer’s paradise. Capture stunning photos to remember your trip by, and share them with colleagues and friends.
Look at some of the photos I took, with some friends I met during re:Invent
7. Tips and Tricks for the Packed Week
Now that we've covered everything you need to know before and during re:Invent, let's dive into some practical tips and tricks to enhance your experience.
Allocate Sufficient Buffer Time: Plan for 30-45 minutes between sessions for travel, especially since navigating through the large venues can be challenging and you might get lost…No, you WILL get lost (at least once!)
Stay Hydrated Throughout the Day: Keep a water bottle handy at all times, as it's easy to forget to drink water during the busy event schedule.
Prioritise Comfortable Footwear: Given the amount of walking you'll be doing, choosing comfortable shoes is crucial for your overall comfort and endurance.
My steps for this week went up 5x!
Utilise Help Desks and App Chat for Assistance: Don't hesitate to use the Help Desk or the chat function in the AWS Events app for any questions or guidance.
Keep Your LinkedIn QR Code Accessible: Save your LinkedIn QR code on your phone for efficient networking and easy sharing of contact information.
Follow and Use #reInvent on Social Media: Stay updated and engage with fellow attendees through social media, especially using the #reInvent hashtag for the latest updates, meetups, and networking opportunities.
Don’t Skip Meals - Refuel Often: With a packed agenda, it’s vital to remember to eat. Fortunately, there’s free food at most places, so take advantage of it to stay energised.
Avoid Walking Through Casinos: To ensure better air quality, try to avoid routes that pass through casino areas where smoking is permitted.
Request a Humidifier from Your Hotel: The air in Las Vegas can be very dry, so asking for a humidifier can help maintain comfort in your room.
Schedule Time to Rest and Recharge: It’s important to take breaks and rest, ensuring you’re not overwhelmed or exhausted. Use quiet spaces, reflection rooms, and the Grant Lounge for downtime.
Be Flexible with Your Schedule: Leave room for spontaneous activities, impromptu meetings, or discovering fun activities along the way.
Donate Unneeded SWAG: If you have SWAG items you can’t fit in your luggage, consider donating them at designated bins near transportation locations and exits on the re:Invent campus.
Take Concise Notes During Sessions: This helps in retaining important information and sharing insights post-event.
Explore Las Vegas in Your Downtime: The city has a lot to offer in terms of entertainment and sightseeing, so take some time to enjoy it.
Follow-Up with New Contacts After the Event: Strengthen the connections you’ve made by reaching out to your new contacts post-re:Invent.
8. Timeline of events
Now let’s build a timeline of events (from the moment you get offered the grant, to the last day)
October 11: Grant Offered
You receive the exciting news that you have been offered the grant to attend AWS re:Invent.
October 12: Confirming your grant, and securing your spot!
Register for re:Invent
Book a hotel on the Re:Invent portal
Complete the onboarding survery
Book your flight with BCD Travel
November 8: Kickoff and KBYG (Know Before You Go) Webinar
Attend the webinar to get informed about what to expect and how to prepare for re:Invent.
November 8: Webinar Recording and Slides Shared via Slack
Access the recorded webinar and slides for reference and preparation.
November 13: re:Invent Update Email
Receive an update email covering:
Mentor group assignments.
Confirmation of the Mentoring Luncheon date (Tuesday or Wednesday).
Sharing of Uber e-gift card codes.
Re-sharing of the link to the webinar recording and slides.
November 13: AWS Certification Exam Vouchers Shared via XVoucher
Get your AWS Certification Exam vouchers, an opportunity to get certified at re:Invent.
November 13 – 24: Complete Pre-Travel Checklist
Ensure all travel preparations are completed, including visa arrangements, flight bookings, and packing.
November 17: Calendar Invites for Grant Events and Grant Lounge Content Sent
Receive and respond to all invites related to exclusive grant events and lounge content.
November 26: Arrive in Las Vegas and Complete Arrival Checklist
Land in Las Vegas and go through your arrival checklist, including hotel check-in and familiarising yourself with the city.
November 27 – December 1: AWS re:Invent
Immerse yourself in the full AWS re:Invent experience, attending sessions, networking events, the expo, and enjoying the various activities and opportunities offered.
For this, make your own Calendar (organise it for food, buffer times, walking, and all of your sessions) - it might look like this
Sunday: Pick up badge (Venetian), ABW Grant Welcome Kit (Grant Lounge at Venetian | Level 1 | Casanova 501), ABW Grant Kickoff Celebration (Area15 | 6:00 PM – 9:00 PM) - transportation provided to/from Treasure Island)
Monday: AWS Cert Lounge, Breakfast at Venetian, Sessions ++, Expo at Venetian (4-7pm)
Tuesday, Wednesday, Thursday
Friday: Packing + Grand Canyon
December 4 – 15: Rest and Recover, Complete Feedback Survey
Take time to rest after the eventful week. Reflect on your experiences and complete the feedback survey to share your insights and thoughts about the event.
9. Checklists
To make the whole process smoother, here are some checklists I’ve put together to help you prepare, and make the most of AWS re:Invent.
Pre-Travel Checklist
Confirm Registration and Upload Badge Photo: Ensure your registration for re:Invent is complete, and upload a photo for your event badge.
Verify AWS Certification: If applicable, confirm the status of your AWS Certification.
Align Flight and Hotel Dates: Double-check that your flight arrival and departure dates match your hotel check-in and check-out times.
Visa Status Update: If you're waiting on a visa, keep the grant team updated on its status.
Download Essential Apps: Install the AWS Events, Slack, and Uber apps on your mobile device. Log into each and add your Uber voucher code.
Agenda Planning: Build your re:Invent agenda, making sure to include all grant-related events.
Utilise Certification Exam Voucher: Use your AWS Certification Exam voucher to get certified or further your credentials.
Attend Mentor Group Meetup: Join your mentor group's virtual meetup and reach out to your mentor with any questions.
Packing Essentials: Pack your bag, including:
Valid ID and/or passport
Visa (if required)
Travel documents (flight tickets, hotel confirmations)
Charging cables for devices
Personal items (toothbrush, toiletries, etc.)
Comfortable clothing and shoes
Business cards for networking
Rest and Prepare: Get plenty of rest before the event to ensure you're energised and ready for an exciting and impactful week in Las Vegas.
Health and Safety Preparations: Depending on current guidelines, consider packing masks, hand sanitiser, and any personal medication.
Check Weather and Pack Accordingly: Look up the weather forecast for Las Vegas during re:Invent and pack suitable clothing.
Backup Documentation: Have digital or physical copies of important documents like your passport, visa, and travel insurance.
Portable Charger/Power Bank: Essential for keeping your devices charged throughout the day.
Snacks for Travel: Have some snacks handy for your journey or in case you need a quick bite during the event.
Contact Information: Keep a list of important contacts, including the hotel, event organisers, and emergency services in Las Vegas.
Travel Insurance: Consider purchasing travel insurance for added security.
Arrival Checklist
Use Uber Voucher for Airport Transfer: Upon landing at LAS, utilise your Uber voucher for a smooth transfer to your hotel.
Hotel Check-In and Luggage Storage: Check in at Treasure Island and store your luggage if you arrive before your room is ready.
Badge Pickup: If you haven’t already picked up your badge at the airport, do so upon arrival. The pickup location will typically be at the event venue.
SWAG Collection: Head over to the Venetian to collect your SWAG. It’s one of the fun aspects of re:Invent!
You get a cool re:Invent hoodie and a water bottle
Verify AWS Certification: If you haven’t verified your AWS Certification before the event, you can do this at the Venetian.
ABW Grant Welcome Kit: Don’t forget to pick up your ABW Grant Welcome Kit at the Grant Lounge located in the Venetian (Level 1, Casanova 501).
Attach Grant Pin to Badge Lanyard: Your ABW Grant pin will identify you as a grant participant. Attach it to your badge lanyard.
Explore Sunday Sports Showcase and Rec Center: If time allows, visit the Sunday Sports Showcase at the Venetian and the re:Invent Rec Center at Mandalay Bay for some fun activities.
Kickoff Celebration: Cap off your arrival day by attending the ABW Grant Kickoff Celebration at Area15 from 6:00 PM to 9:00 PM.
Conclusion
As we conclude this guide, remember that AWS re:Invent is more than just a conference; it's a gateway to new knowledge, connections, and opportunities in the world of cloud computing and beyond. Whether you're a first-timer or a seasoned attendee, each re:Invent journey is unique, filled with potential for personal and professional growth.
So, embrace the experience, soak in every learning opportunity, and most importantly, enjoy the journey. Until next time, keep exploring, keep innovating, and keep reaching for new technological heights!
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